Events · Overview
Session management is a key step in organizing an event. The “Session List” interface allows you to view, filter, search, and create sessions from a single screen. This guide explains the main features of this section and the access rights required.
Overview of the Session List
Each row in the table represents a session linked to an event. The displayed columns are:
- Event Name
- Date & Time of the session
- Duration (in hours)
- Participants: number of registered users / maximum capacity
- Capacity (%): fill rate
- Establishment: establishment linked to the session (if applicable)
- Location: address, link, or custom text
- Status: Open (registrations allowed) or Closed
- Visibility: Public or Private
Each session has an action menu (•••) to share, open/close, or cancel the session (depending on user rights).
Searching and Filtering Sessions
To find a specific session or navigate the list:
- Use the text search field to filter by event or session name
- Apply time filters:
- All
- Last month
- This month
- Next 30 days (default)
- Next month
- Next 3 months
- Use advanced filters to refine results by establishment, status, visibility, etc.
➕ Creating a New Session
The Add a session button (top right) is visible only to users with the appropriate permissions. Each session must be linked to an existing event.
When creating a session, you’ll be asked to fill in:
- Associated event
- Date and start time
- Location (based on event settings)
- Establishment (if not a global event)
- Visibility (public or private)
Access Rights for Session Management
Access to sessions depends on the event type and the user’s role.
Global Events
- Global Administrator: can view, create, and edit all sessions
- Global Planner: can only create sessions
- Global Reader: can only view sessions
Local, Multi-Establishment, or Network Events
- Event Administrator: can manage sessions for establishments they have access to
- Event Planner: can create sessions for their establishments
- Event Reader: can only view sessions related to their establishments
✅ Real-Time Monitoring and Management
The session list is a central hub for monitoring event activity: fill rates, locations, and scheduling. It allows you to react quickly—by adding a last-minute session, closing a full one, or adjusting a location.
? Need help with the step-by-step creation process? Check out the Create a Session guide